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Privacy Policy

1. Introduction

Stadium Majlis and its subsidiaries (collectively referred to as “Stadium Majlis,” “Company,” “we,” “us,” “our”) are deeply committed to safeguarding your Personal Data. This Privacy Policy, accessible on our website and subject to periodic updates, explains how Stadium Majlis collects, uses, stores, and shares your Personal Data.

2. Acknowledgement and Agreement

By visiting our website or engaging with, purchasing, or using any of our Services, you acknowledge that you have read, understood, and agreed to the terms, practices, and guidelines described in this Privacy Policy, as may be amended from time to time.

By doing so, you also consent to the collection, use, processing, and sharing of your Personal Data as outlined herein.

3. Applicability

This Privacy Policy applies solely to the Services provided by Stadium Majlis and governs the collection, use, disclosure, and protection of Personal Data within our scope of operations.

This Privacy Policy does not apply to Personal Data collected by third-party websites, applications, or services. We encourage you to review the respective privacy policies of such third parties.

4. Definitions

Personal Data
Any information relating to an identified or identifiable natural person, directly or indirectly, including but not limited to name, voice, photograph, identification number, online identifier, location data, or factors specific to physical, physiological, economic, cultural, or social identity. This includes Sensitive Personal Data and Biometric Data.

Data Subject
The natural person to whom the Personal Data relates.

Processing
Any operation performed on Personal Data, whether automated or otherwise, including collection, recording, storage, organisation, modification, retrieval, use, disclosure, transmission, dissemination, restriction, erasure, destruction, or profiling.

Controller
The entity or person that determines the purposes and means of processing Personal Data.

Processor
The entity or person that processes Personal Data on behalf of the Controller and under its instructions.

Data Protection Officer (DPO)
The individual designated by Stadium Majlis to oversee compliance with data protection laws and to act as a contact point for data protection and privacy-related matters.

5. What Personal Data We Collect

We may collect the following categories of Personal Data:

  • Identifiers: First name, last name, email address, postal address, phone number, passport number, Emirates ID number, visa number.
  • Demographics: Year of birth, country of residence.
  • Sensitive Personal Data: Information relating to race, political opinions, religious beliefs, trade union membership, sexual orientation, disability (only where voluntarily disclosed for accessibility purposes), genetic data, and biometric data.
  • Commercial Information: Purchase history, service usage history, donation history.
  • Internet and Device Information: IP address, browser type, operating system, device identifiers, cookies, browsing activity, interaction data, and analytics information.
  • Geolocation Data: Physical location or movement data.
  • Sensory Information: Audio and video recordings.
  • Professional or Employment Information: Employer details, work history, professional references.
  • Education Information: Non-public education records, such as school name or class lists.

6. How and From Where We Collect Your Personal Data

a. Personal Data Provided Directly by You

  • We collect Personal Data when you:
  • Complete forms on our website
  • Create or manage an online account
  • Register for events, exhibitions, or conferences
  • Subscribe to newsletters or communications
  • Contact us via email, phone, or customer support
  • Participate in surveys, promotions, or feedback activities
  • Apply for employment opportunities

b. Personal Data Collected Automatically

  • We collect data automatically through:
  • Cookies and Tracking Technologies
  • Unique Identifiers (UUIDs)
  • Log Files
  • Location Tracking (via mobile devices)
  • Disabling cookies may affect the functionality of certain Services.

c. Data from Third Parties

  • We may receive Personal Data from:
  • Social media platforms (subject to your privacy settings)
  • Service providers for identity verification or background checks
  • Business partners and event collaborators

d. Publicly Available Information

We may collect information that you make publicly available, such as content on social media platforms, forums, or blogs.

7. How We Use Your Personal Data

We use your Personal Data to:

  • Provide and manage our Services
  • Respond to inquiries and requests
  • Process registrations, payments, and transactions
  • Manage events, attendance, and scheduling
  • Improve website functionality and user experience
  • Send service-related notifications and updates
  • Conduct analytics, research, and trend analysis
  • Comply with legal and regulatory obligations
  • Administer promotions, surveys, and feedback programs

8. Legal Basis for Processing

Stadium Majlis processes Personal Data based on:

  • Performance of a contract
  • Compliance with legal obligations
  • Legitimate business interests
  • Your explicit consent (which you may withdraw at any time)

9. With Whom We Share Your Personal Data

We may share Personal Data with:

  • Third-party service providers and contractors
  • Event partners for registration and attendance purposes
  • Regulatory authorities or law enforcement agencies when required by law

10. Cross-Border Data Transfers

Your Personal Data may be transferred, stored, or processed outside the UAE, provided adequate safeguards are in place. Transfers occur only when:

  • You have provided consent
  • Required for contractual or legal obligations
  • Necessary to establish or defend legal claims

11. Data Retention

We retain Personal Data only for as long as necessary to fulfil the purposes outlined in this Privacy Policy or to comply with legal obligations.

Once data is no longer required, it will be securely deleted or anonymised.

12. Data Security

Stadium Majlis implements appropriate technical and organisational security measures, including SSL encryption, to protect Personal Data against unauthorised access, alteration, disclosure, or destruction.

13. Your Rights

You have the right to:

  • Access your Personal Data
  • Request correction of inaccurate data
  • Request erasure of your Personal Data
  • Restrict or object to processing
  • Request data portability
  • Object to automated decision-making

Requests may require identity verification.

14. Children’s Personal Data

Our Services are not intended for children under the age of 18. We do not knowingly collect Personal Data from children without verifiable parental consent.

15. External Links

Our website may contain links to third-party websites. Stadium Majlis is not responsible for the privacy practices of those websites.

16. Amendments to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be published on our website and take effect immediately upon publication.

17. Whistle Blowing

Stadium Majlis is committed to ethical conduct and transparency. Any concerns regarding misconduct or unethical behaviour may be reported via our designated whistleblowing email address.

18. How to Contact Us

If you have questions or concerns regarding this Privacy Policy or your Personal Data, please contact our Data Protection Officer (DPO) at:

Email: [to be inserted]